Frequently Asked Questions

Getting Started

How can I reach out to someone at Yoga Veda Institute?

5 ways for you to connect with Team YVI

1. For Student Related and Access Questions:

Send an email to hello@yogavedainstitute.com : Email inquiries are answered within 2 business days.  Keep in mind that the team works Monday – Thursday, 9am – 4pm EST.

2. For Account Related Questions:

Send an email to accounts@yogavedainstitute.com : Account updates are processed bi-monthly.

3. For personal program guidance and to plan your Major Map:

Schedule a 1:1 Call with your Student Advisor

4. For all your quick questions:

Join one of the Weekly Office Hours

5. For your Ayurveda & Yoga Thearpy Related Questions:

Ask our Facebook Community and connect with other students.

Best Practices “do’s” and “don’ts”: 

  •  Do avoid sending emails of the same inquiry to multiple email addresses.  This will delay response time. 
  • Don’t ask access related questions inside the Facebook Community.  For example;  “Does anyone have the link to X Class?” or “I am locked out of my account”. The Facebook Community is for everyone in the wider Yoga Veda Institute community. The Facebook moderators are unable to assist you with any course related questions.  In addition, other students well intentioned responses may not be accurate, as students do not have the same requirements depending on your date of enrollment.  Follow 1-4 above for personal assistance.  All posts of this nature will be removed without notice or comment from the Facebook group.
  • Do know our team is here for you Monday – Thursday, 9am to 4pm EST.
  • Do practice patience and loving kindness with your YVI support and admin team.
  • Don’t expect instant replies at all hours of the night, or on weekends.
  • Do remember we are a school of Conscious Living and this is reflected in all that we do, including the hours we set for our administrative team. Our small dedicated team is made up of amazing women who are passionate about Ayurveda and who are each doing their very best to raise conscious connected children.  Outside of work hours, we are living our Ayurveda. We hope you will do the same.

 

What is an Ayurvedic Health Counselor (AHC), Ayurvedic Practitioner (AP), and Ayurvedic Yoga Therapist (AYT)?

An AHC is trained specialist in diet, nutrition, and lifestyle choices from an Ayurvedic perspective.  They focus on preventative healthcare and are able to work within the first three stages of samprapti.

The AP is a professional with training in preventive healthcare, pathology and disease management and can treat specific manifestations using diet, herbal, and other Ayurvedic therapies.

An AYT may design, implement, demonstrate, and instruct a yoga therapy program to help with an individual’s healing process.

 

What are the Ayur-doula, Ayurvedic Herbalist, and Ayurvedic Psychology Specialization Certifications?

Our specialization certifications are for individuals with an existing profession (massage therapist, medical doctor, midwife, etc.) who can use this specialization within their existing scope of practice without an Ayurvedic Practitioner diploma. Please note that an Ayurvedic Practitioner may specialize in any of the areas without an additional certification since it is redundant and unnecessary.

An Ayur-doula understands the Ayurvedic principles involved in restoring strength, vitality and balance in maternal and infant physiology after childbirth.

An Ayurvedic Herbalist will be able to provide their clients herbal protocols based on an understanding of the prakruti/vikruti paradigm using Ayurvedic herbs.

Our Ayurvedic Psychology certification will provide the professional with the tools needed to create systems of self-healing to guide others to break free from addictive behaviors.

If I am enrolled in the AP or AYT program, is it possible to receive an AHC certificate?

Students will only receive their certificate at the end of their diploma program.  

Students who have paid in full for their final program destination and who have completed all course requiremetns may formally request a complimentary certificate of any program within the final program.  For example, a student who is enrolled and has paid in full for the Ayurvedic Practitioner program and has met all Ayurvedic Health Counselor graduattion requirements may request a certificate of completion at the level of Ayurvedic Health Counselor.  There is a processing fee of $40 for each digital certificdate request.  

Students will not receive an AHC certificate midway if the student is enrolled in the AP or AYT programs. 

What is the Anatomy & Physiology requirement?

The National Ayurvedic Medical Association requires a minimum of college-level credits (or equivalent) of Anatomy & Physiology in order to receive a certificate of completion for either the AHC or AP programs (view full NAMA A&P guidelines here).

Please note that it is not a prerequisite to enroll in any of our diploma programs and students have up to one year upon completion of their diploma program to meet these requirements. Please note that while students have up to one year to complete this co-requisite, YVI will not issue a certificate of completion until this requirement is completed.

It is the students responsibility to contact prospective schools at the time of enrollment to assure that their A&P program issues a college level, or equivalent, A&P course.  

Yoga Veda Institute may choose to not accept certifications from schools previously accepted as standards are updated.  For this reason, it is paramount that students reach out to prospective schools directly to guarantee that the school is positioned to offer a certification confirming completion of credits (1 credit=15 course hours) of college level anatomy & physiology or equivalent at the time of enrollment.

Review the Anatomy & Physiology requirements.

Account

How do I change the name or email address associated with my account?

All student account information is tied to a single email address and full name provided at the time of enrollment.  

If you need to change the name or email address you use for your student record (payments, submitting assignments, etc) you are required to submit a formal name and/or email change notification to the administration at hello@yogavedainstitute.com.  

Failure to notify YVI administration of new names or email addresses on file will likely result in inaccurate student records or missing payment information on file.  

Students who fail to notify YVI of name and/or email address changes who have submitted homework, payments, or other under names and/or email addresses not on file may be required to provide additional proof of payment or proof of submission of homework. YVI is not responsible for tracking payments or assignments submitted under unique names, business names, or email addresses not on file in your student record.  

Where can I find my payment information?

To view a full record of completed payments you may do so at any time from your  student dashboard.

Why do I see the full tuition price on my account page when I have a scholarship?

If you are receiving a scholarship, you might be seeing the full tuition price, but please note that your scholarship discount will be applied when the payment is processed.

Why is my student dashboard inaccurate?

Please allow 4 weeks past final exam due date for dashboards to be updated at the end of the trimester.  

If your dashboard is still not reflective of your student record 4 weeks on you may need to log out and back in to refresh your dashboard.  

Please use a single email address and name for all student records to avoid mistakes in record keeping.  

Registration for Classes

I just enrolled in the program. Now what?

Upon enrollment, you will receive your Welcome email, your login information and access to our self-paced models, Ayurvedic Yoga Therapy Foundations and Ayurvedic Nutrition. 

These are the first two modules and are required curriculum for ALL programs. 

Your Welcome email will list your required curriculum based on your specific enrollment date. Please note that all students are on different paths so please contact hello@yogavedainstitute.com if you have any questions about your specific course. 

Which classes are pre-recorded and self-paced and which classes must I complete live?

When you first enroll in the program, you have access to Yoga Veda Institute’s foundation courses that serve as prerequisites for most other coures in the AHC, AP, and AYT programs.  These courses are Ayurvedic Yoga Therapy Foundations and Ayurvedic Nutrition.  Both of these courses are pre-recorded and self-paced.

You may notice that you have access to other courses included in your program with recorded lessons posted.  These are old courses that you must take live once they are offered again.

The only pre-recorded, self-paced courses that you may take are:

  • Ayurvedic Yoga Therapy Foundations
  • Ayurvedic Nutrition
  • Art of Assessment (prerequisite: Subtle Body Anatomy)

Everything else must be taken when it is offered live and completed before the term ends.  Please review our course calendar for dates.

How do I know which classes I still need to complete in order to graduate?

From the Student Portal, you will find three drop down menus: Ayurvedic Health Counselor (AHC), Ayurvedic Practitioner (AP), and Ayurvedic Yoga Therapist (AYT).  There, you will find all of the courses needed to complete in order to graduate, and next to each one is a “Yes” or “No.”  Yes means you have completed that specific requirement and No means you have not yet completed it.

How do I register for live classes?

You are no longer required to register for classes each term.

Our new system will automatically grant you access to your required classes based on your enrollment date.

If I enroll in AHC, can I move into the AP program?

Students can enroll in our AHC program and then move into the AP program at any time.  If a student is enrolled in our AP program and has completed AP courses, the student cannot drop down to the AHC program.

If you are enrolled in ANY of our diploma programs and feel that the program is not for you, you can cancel your monthly tuition payments at any time. There are no contracts, however, we do not provide any refunds for monies previously paid. If you wish to withdraw, you may request to do so here. If you withdraw and decide to re-enroll at a later date, we will credit your account with your previous payments, however, a $108 re-enrollment fee will be applied and you will be held to the current requirements to graduate which may be different from when you originally enrolled.

Can I graduate from the AP program early?

Because our Ayurvedic Practitioner program is approved by National Ayurvedic Medical Association (NAMA) and NAMA requires all Ayurvedic Practitioner programs to be a minimum of 2 years, we are unable to issue certificates of completion at the level of Ayurvedic Practitioner in less than 2 years.  Because of this, we encourage students to map out their graduation path when they first enroll in the AP program and only take the necessary courses each term.

Book a call with a guidance counselor by clicking the “Speak w/ a Guidance Counselor” above right.

What is expected of me during my program?

Please review your Welcome email to familiarize yourself with your required classes.

If you need to change your payment information at any time, please click on “Account” located on your student dashboard. If you enrolled with a scholarship, you may see the original tuition price on your dashboard, however, when the payment is being processed, it will adjust the price with your scholarship discount.

Please review the Policy Page located on your student portal.

Please review the course calendar.

When the live course begins, please review the “Start Here” tab located on the course dashboard. Please note any due dates for homework submissions and note that we do not accept any late homework assignments. 

While we require students to attend as many live lectures as possible, we understand that scheduling conflicts can arise and therefore a recording will be available on your student dashboard within 48 hours after the live class. To access the class recording, log in to your student dashboard, click the class, and scroll down to the lesson to locate the recordings. 

Based on the instructor, you may be required to complete multiple-choice quizzes, midterm, or final exam. The exams are pass/fail and you can take them as many times as you need until you pass it.  You may also be required to submit homework assignments which are also graded on a pass/fail basis.  Late homework/exam submissions will not be accepted. 

1 month after the end of the term, we will tally grades and mark the student portals complete. 

Homework

Where do I submit my homework?

Unless specified by your Instructor, submit all homework assignments to homework@yogavedainstitute.com.

If you instructor requests that the homework assignments be sent to them directly, please cc homework@yogavedinstitute.com. This helps us keep track of your homework assignments.

What are the Homework Submission Guidelines?

In the subject line, please list the course, lesson number, and your name.

For example, Ayurvedic Nutrition, Lesson 1, Mary Grace

We will only accept assignments submitted in a word or pdf document.

If you do not have software to create documents on your computer, you can create a Gmail account and use google docs and “download as pdf.” Google docs are free.

Please note that while all assignments are submitted to Yoga Veda Institute, it is the student’s responsibility to keep track of their homework submissions. We highly suggest that students keep a copy of their homework assignments on their computer.

Please note that we review all homework assignments.

Do you accept late homework assignments?

Please note that as part of our program policy and student’s scholarship agreement, we do not accept late homework submissions.

Please review the “Start Here” located in the course dashboard to confirm due dates.

What is the Student's Scholarship Agreement?

As part of your scholarship agreement, students are required to attend as many live lectures as possible and submit all homework assignments and exams on time.

Students must pass all final exams and complete the homework requirements for their live lecture by the due dates posted. Please review the course calendar and note the last day of the term.

If you have any questions about your scholarship agreement, homework submissions, the course calendar or the final exams, please email hello@yogavedainstitute.com

Will my homework be posted for other people to see?

Yoga Veda Institute does not share your homework submissions with anyone.  Only your Instructor or homework staff will review your homework.  We understand that some homework responses can be very personal and we value your privacy.

Live Classes

Where can I find the syllabus for my live classes?

Please review the “Start Here” located on the dourse dashboard in your Student Portal

In the “Start Here” section, you will find a syllabus (if available), required and optional textbooks, additional reading material,  slides, handouts, homework assignments and due dates, and information regarding a final exam/assessment.

Please note that many instructors do not provide this information until the first day of class.

What if I am unable to attend a live lecture?

While we require students attend as many live lectures as possible, we understand that scheduling conflicts can arise and therefore a recording will be available on your student dashboard within 48 hours after the live class. To access the recording, log in to your student dashboard, click the course module, and then scroll down to the lesson to locate the recordings. 

Please note that attendance is required for the Online Clinical Internship and therefore we do not post recordings of these sessions.

Reliable internet access is mandatory. Most classes are recorded, and some modules are offered as pre-recorded lessons, it is not possible to download classes for offline viewing.

Will there be a final exam for each class?

Every instructor is different and has different requirements.  You can find the requirements for each course located in the “Start Here” second on the course dashboard.

How do I know if I completed the class?

On the student portal, under “Graduation Requirements” there will be a “YES” next to the class once the student has passed the class.

While we try and update the student portals as quickly as possible, we cannot promise that they will be updated by any specific date. Please note that if you submitted 100% of your homework and passed the exam(s) with a 70% or higher, you can expect to pass the class.

What happens if a new class has been added to the program?

Please review your Welcome email to confirm your curriculum requirements based on your enrollment date.  You can also find a list of your requirements on the Student Portal.

As we continue to add classes as NAMA updates their standards, current diploma students will have the option to particpate in the courses at no additional fee.

Please note that these newly added courses may not be required for you to graduate.
Therefore, when planning your class schedule each term, make sure you’re planning on completing your required courses first; taking additional classes if time and space in your schedule permits.

If you have any questions about your curriculum requirements based on your enrollment date, please review your Student Portal or email hello@yogavedainstitute.com

Client Encounters & Internships

What is a Client Encounter?

Definition of Client/Patient Encounter (PE):

A client/patient encounter refers to each encounter: initial and follow-up.

Students are encouraged to provide the opportunity for long-term follow-up by which students can experience outcomes.

A client/patient encounter is defined as a combination of the following:

  1. Experience histories and/or outcomes of clients/patients in order to acquire significant clinical knowledge and experience. This experience can be gained in a variety of ways, including observation, internship, externship, small group work, or apprenticeship (working under and alongside the practitioner in a graduated responsibility model).
  2. Carrying out procedures such as history taking; prakti and vikti assessment; pulse, tongue and nail diagnosis; and other appropriate methods in order to gain assessment fluency. This experience cannot be acquired by passive observation, but can be gained in a variety of settings, including internships, small group work, or apprenticeships (working under and alongside the practitioner in a graduated responsibility model).
  3. Carrying out clinical application of Ayurveda as per category designation. *Refer to the “Scope of Practice for the Ayurvedic Profession,” “Ayurvedic Health Counselor: Educational Outline for Competency,” “Ayurvedic Practitioner: Educational Outline for Competency,” and “Ayurvedic Doctor: Educational Outline for Competency” documents for details.

A Client Encounter (CE) refers to each encounter with a client that follows the current CE requirements: initial or follows up.

All client encounters must be reviewed by a teacher or an approved provider.

Click here to view Current Client Encounter Requirements for Yoga Veda Students.

 

What are the settings for Client Encounters?

There are Three Settings for Client/Patient Encounters

  1. Observation: Witness preceptor working with a client/patient with limited student involvement
  2. Student/client encounter with direct supervision of preceptor. This type of encounter includes working one on one or in small groups of two or three.
  3. Student/client one-on-one, in a more intimate setting with student doing complete intake, recommendations, and follow-up; to be supervised directly or via externship. All but five initial encounters should be in person. It is acceptable to experience follow-up encounters through a HIPAA-compliant medium such as VSee (www.vsee.com).

What are the Client Encounter Requirements by Category?

Client/Patient Encounter Requirements by Category

Ayurvedic Health Counselor

Requires a minimum of 50 client/patient encounters.

A minimum of 25 client/patient encounters must take place in a one-on-one setting*

Ayurvedic Practitioner

Requires a minimum of 150 client/patient encounters.

  • A maximum of 50 client/patient encounters conducted at the AHC level of training may be added toward the 150 client/patient encounter requirement.
  • A minimum of 50 client/patient encounters that take place in a one-on-one setting* must be completed in addition to the 25 one-on-ones required for AHCs (for a total of 75 one-on-one encounters)

Ayurvedic Doctor

Requires a minimum of 150 client/patient encounters beyond the AP level.

A minimum of 125 client/patient encounters in a one- on-one setting* that are reviewed by senior faculty and/or senior Doctor of Ayurveda

*One-on-ones may include groups of two or three students, all of whom are fully engaged in all aspects of diagnosis and chikitsa, as long as each student provides a chikitsa plan reviewed by faculty.

Only the “primary” students plan will be offered directly to the client.

What is the definition of "Supervision" of Client Encounters?

Every client/patient encounter a student has is supervised by one or more of the methods outlined below.

At YVI we offer a variety of valid methods of supervision, including but not limited to the following:

 

1. Preceptor present in Clinical Internship Class

2. Use of approved mentors affiliated with the program

3. Preceptor physically present in Clinical Residency Gurukul

4. Preceptor physically absent and checks student work afterward via Online PE Submissions Module

How can I complete my Client Encounter requirements?

If you enrolled in the program after May 1, 2022:

  • Attend Yoga Veda Institute’s in-person clinical residency and/or
  • Work with a preapproved faculty preceptor

If you enrolled in the program before May 1, 2022:

  1. Start at the beginning of your program by participating in the Online Clinical Internship as an Observer.
  2. Find a local mentor who can support you on your journey.
  3. Attend the Online Clinical Internship weekly and submit Observation Client Encounters.
  4. Schedule Initial Consultations and Follow Up Consultations with clients in your local community. Submit these 1×1 Client Encounters through the PE Submissions Module. Students enrolled in the AHC may submit up to 25 Client Encounters through the PE Submissions Module and AP students may submit up to 50 Client Encounters through the PE Submissions Module.
  5. Complete Art of Assessment.
  6. Apply to Present in the Online Clinical Internship. Presenting is not guaranteed to everybody. The internship is designed for you to get observation case studies.
  7. Submit a zip file or shared Google drive of all of your Client Encounter writeups (numbered and labeled Observer or 1×1) to hello@yogavedainstitute.com before applying to graduate.  While students submit each Client Encounter throughout their studies, they are required to submit all Client Encounters to Yoga Veda Institute before graduating from their program. We highly suggest students keep their Client Encounters on a cloud service in the event that their computer is lost, stollen, or breaks.
  • AHC students must complete 50 Client Encounters (minimum 25 1×1 encounters that may be completed through the PE Submission Module, Presenting in the Online Clinical Internship, or working with an approved providor; maximum 25 observation enencounters that may be completed through the Online Clinical Internship)
  • AP students must complete 150 Client Encounters (minimum 50 1×1 encounters that may be completed through the PE Submission Module, Presenting in the Online Clinical Internship, or working with an approved providor; maximum 100 observation enencounters that may be completed through the Online Clinical Internship)

We offer students 3 ways to complete their Client Encounter (CE) requirements:

Online Clinical Internship / Clinical Theater: Class participants come together and present their case studies in grand rounds format under the supervision of an approved Ayurvedic Practitioner.  The first day of the Online Clinical Internship includes an orientation.  Please note that students must complete Ayurvedic Anatomy in order to participate in this course. It is recommended for students to take this class throughout their program at YVI beginning in the first trimester.  

Distance Mentorship: Students can submit their 1×1 patient encounters (25 at the level of AHC and an additional 25 at the level of AP) via the PE Submissions module and a member of the YVI will review their case study.

Work with an Approved Provider: Students may work with a YVI approved provider by clicking the button “Find A Mentor” to the right on their student portal or click here. Please note that students must notify YVI before working with an approved provider, preapproved or not.

Students must submit ALL of their case studies to homework@yogavedainstitute.com in order to receive credit.   

How do I submit a record of my Client Encounters?

As a student, you are responsible for tracking your own Client Encounters and ensuring that your cases are saved in a safe place.  While all Client Encounter submissions are sent to Yoga Veda Institute (either through email or the PE Submission Module) for review and feedback, it is your responsibility as a student to prepare the following for graduation:

  1. Track how many Client Encounters you have completed. We suggest you create an Excel spreadsheet showing the date, if you were the PRESENTER/OBSERVER, your case study number and whether you worked with a mentor (include their contact details), and whether you sent the encounter via the PE Submissions module or as a PDF or Word doc to homework@yogavedainstitute.com.
  2. Submit all Client Encounters (see required number on your personal welcome letter) to Yoga Veda Institute in one file (numbered) when you apply for graduation.

We highly suggest that you keep all of your Client Encounters in one folder on a cloud drive, such as Google Drive, in the event that your computer crashes, is lost, or stolen.  Yoga Veda Institute is not responsible for filing, tracking, and documenting your personal case study submissions.

You will need to submit a record of your client encounters before we can mark your dashboard off as complete.  Please send YVI a folder of all of the case studies (numbered) via email once you meet this requirement.

What are the Client Encounter Best Practices?

While we take great care to provide students with the above resources to meet case study requirements, doing so is ultimatly up to the student.  

Students who neglect to complete their case studies in a timly manner may find that they have completed all required classes and still have a number of case studies to complete in order to graduate.  

To avoid this, we highly recommend students engage in each of the above resources from the start of the program.  

Doing so will assure students are prepaired for graduation and have met the case study requirement upon completion of required classes.

We recommend that students utilize their student advisor and create a major map, with action plan to be sure they are meeting important benchmarks and have a plan for case study submissions.

Ultimatly, case study completion is the students responsibility and YVI is not responsible for providing additional resources to students who neglect their case studies until the middle or end of the program.

Students who do not engage in the above resources for the duration of the program may find that additional mentorship or outside support is needed to graduate in a timly manner.  

To avoid this, we recommend students take advantage of the Online Clinical Internship and the Online Submission Portal starting in trimester 1 of the program.

Graduation

When can I graduate?

AHC students can complete their program within one to three years.  Because our AHC program is approved by the National Ayurvedic Medical Association (NAMA) and NAMA requires the AHC program to be a minimum one year in length, students enrolled in our AHC program are unable to receive their certificate of completion in less than one year.

AP students can complete their program within two to five years.  Because our AP program is approved by the National Ayurvedic Medical Association (NAMA) and NAMA requires the AP program to be a minimum two years in length, students enrolled in our AP program are unable to receive their certificate of completion in less than two years.

AYT students can complete their program within two to five years.

What is required of me to graduate?

Students must complete the following in order to graduate:

  • Pass all of the classes that are required within the required time frame 
  • Complete the necessary prerequisite or corequisite for their program:
    • AHC corequisite: 6 college-level credits of Anatomy & Physiology
    • AP corequisite: 6 college-level credits of Anatomy & Physiology
    • AYT prerequisite: 200-hour Yoga Teacher Training
  • Complete Patient Encounter requirements for the AHC or AP or Giving Yoga Therapy requirements for the AYT
  • Pay tuition off in full
  • Submit a record of your Patient Encounters in one folder (can be a shared google drive or zip file) of all of the case studies (numbered) that you’ve completed
  • Apply to graduate before the due date listed on the Apply for Graduation application

When will I receive my certificate of completion?

If you applied to graduate before the graduation deadline and have met all of your requirements, you will receive a confirmation of graduation by email within 30 days of the last day of the trimester.

Within 6 weeks after you receive the confirmation of graduation, graduates will receive a certificate of completion.  A single paper certificate is sent to new graduates free of charge and are mailed via regular US Post.

Additional certificates may be sent and a $30 fee is applied for each additional certificate requested.

Express (DHL, FedEx or USPS) with parcel tracking is availalbe for our international students for an additional shipping fee.  Contact us for more information.

Payments

Account Amendment Requests

Student account amendment requests (cancellations, amendments, upgrades, downgrades etc) are processed bi-monthly.  Once a formal request has been submitted our accounting department will review and process requests (usually in 7 to 10 business days) from the date of receipt. Processing times may be extended during periods of high traffic such as open enrollment times and new trimester start periods.

Requests to Modify / Change Programs

​​Students enrolled in the Ayurvedic Practitioner program may request a downgrade to the Ayurvedic Health Counselor program within the first calendar year (3 Trimesters) of enrollment in the program as long as no Ayurvedic Practitioner level classes have been completed.  Once a single Ayurvedic Practitioner Class has been accessed, or more than 12 months have passed, the student is responsible for the full tuition amount due, regardless of the decision to downgrade to the AHC program.

At that time, the account amendment request will be processed as outlined above.  The payment plan will be modified at that time to reflect Ayurvedic Health Counselor Pricing published at the time of the account amendment request.  

Students who have been awarded a scholarship over 50% of the total tuition for the Ayurvedic Practitioner program should bear in mind that the maximum allowance for Ayurvedic Health Counselor Scholarships is 50% of the total tuition.  

Students enrolled in the Ayurvedic Practitioner program on a scholarship who qualify to downgrade to the Ayurvedic Health Counselor program will be set up with a new scholarship offer not greater than 50% of the tuition cost published at the time of the amendment request.  Scholarships awarded are based on numbers enrolled at the time, and we do not guarantee that the maximum scholarship of 50% for AHC will be available at the time of downgrade.  Students on scholarships should keep this in mind when requesting to downgrade.

Program and scholarship applications are approved at the time of enrollment based on the total number of available seats in each program cohort.  Students who request to downgrade are not guaranteed a place in the program. Ultimately, the decision to approve a downgrade is up to the Dean of Education and is taken on a case by case basis.

 

 

Payment Plan Account Status

Students on Scholarship Payment Plans and students on Tuition Payment Plans remain in DEFAULT status on the 1st day of every month will have their access to the student portal restricted until the outstanding tuition payment is received. A a $35 USD account reinstatement fee will be applied and added to the outstanding balance of the student account.   

Students who remain in default on the 1st of the month will be required to set up a new payment plan and may have to wait until the next billing cycle to re-gain access to their student account. 

Students who allow their account to be in default for more than 2 billing cycles will be automatically withdrawn from the program.   Once withdrawn, students will be required to re-apply and re-enroll in the program.

Pausing Payments & Withdraws

Students on payment plans who would like to pause their studies may do so for up to one trimester each year with no penalty as long as payments continue as agreed at the time of enrollment.  In order to stay in good standing students must maintain enrollment and continue with their payment agreement even when taking a trimester break.  Doing so you are still on track and may pick up studies after your trimester off.
Students who pause payments for an extended time (longer than 3 months) or stop payments entirely will be formally withdrawn from the program.  Should you decide to return to your studies, you will be credited the classes you’ve completed and the payments you have already made will be credited to your account.  You will be billed the new tuition rate at the time you re-enroll in the program, and will be held to the new program (NAMA) requirements.
Students who have previously defaulted on installment agreements (payment plans) are not eligible for future installment agreements and tuition must be paid in full at the time of re-enrollment.
Yoga Veda Institute reserves the right to deny former students re-admission to the program after a formal withdraw at the sole discretion of the Dean of Education.  Yoga Veda Institute is not liable for any refunds of tuition after a pause or withdraw from the program.  Yoga Veda Institute does not guarantee re-admission after a formal pause or withdraw.
Requests to pause payments or withdraw from the program will be processed on the last day of the calendar month.  For example, if you request to withdraw from the program on the 5th of the month, and your payment is due on the 6th, your payment will continue to be processed and your student account will be disabled and no longer be accessible on the last day of the month.  No refunds will be provided for payments made on the last month of enrollment, regardless of account activity.

Student Refunds & Reimbursements

Refunds:

All tuition payments are non-refundable and non-transferable.  There are no exceptions to this no-refund policy.

Cancelation of Program:

You may cancel your program or use of the services at any time, but  you will not  be entitled to a refund for any past payments or future payments due.  You are responsibe for the full amount due at the time of enrollment.

If you cancel at the end of your program, you will be charged for the entire remaining balance and fees.

No certificate of completion and/or transcripts will be issued until the entire outstanding balance has been paid in full.

Account Reimbursements:

Account reimbursements requests are processed at the end of each trimester billing cycle and are awarded at the sole discretion of the accounts department.  Our billing cycle ends on the 25th day of the first month of the new trimester start date.  Approved Reimbursement Requests will be offered a “program credit” which may be used on your elective program of choice within 24 months.  No cash reimbursements will be awarded.  Students should take this into consideration at the time of enrollment to avoid enrolling in error.

Reimbursement approvals are calculated based on the published tuition rates at the time of the request and are not based on, nor may they be applied to special tuition offers.

Chargebacks: 

Students who initiate a chargeback through their bank for non-refundable tuition payments will be considered in breech of our student policies and code of conduct and will immediately be withdrawn from the program.  No refunds will be awarded, and no reimbursement credit will be applied.  Refer to “Pausing Payments and Withdraws” above for a detailed explination of what happens when withdrawn from the program.

Students who take this action may no longer be eligible for scholarships or payment plans in the future regardless of the chargeback outcome.

Students who wish to re-enroll after initiating a chargeback will be able to do so according to published policies for re-enrollment after withdraw. Students will be credited the classes completed and the payments already made will be credited to the student account.  The student will be billed at the published tuition rate at the time of re-enrollment into the program, and will be held to the new program (NAMA) requirements.

Students who have been withdrawn pending chargeback resolution who are entitled to a reimbursement must first await a chargeback resolution from their banking establishment.  If the chargeback is decided in favor of the Institute, the Institute will initiate a reimbursement in line with the timeline for our student account reimbursement policy (outlined above) at the sole discretion of the Dean of Education.

Students who would like to re-enroll must follow the steps of a new student by submitting a new application to the program, signing a new student agreement, and must adhere to the new program, curriculum standards, and published tuition structure.  Admission is not guaranteed to a student after being formally withdrawn from the program.

There are no exceptions to this policy.

Didn’t find your answer here?

Ask a Question