Ayurvedic Health Counselor (AHC): An Ayurvedic Health Counselor is a trained specialist in diet, nutrition, and lifestyle choices from an Ayurvedic perspective. They focus on preventive healthcare by addressing the first three stages of samprapti (pathogenesis) to help clients maintain balance and well-being. AHCs provide personalized guidance on daily routines, seasonal practices, and dietary adjustments to promote optimal health and prevent disease. They work within the scope of preventative care and do not diagnose or treat advanced pathological conditions.

Ayurvedic Practitioner (AP): An Ayurvedic Practitioner is a professional with advanced training in preventive healthcare, pathology, and disease management. They are qualified to address specific manifestations of imbalances using a comprehensive approach that includes diet, herbal formulations, detoxification techniques, and other Ayurvedic therapies. APs have a deeper understanding of samprapti, allowing them to manage and support clients through more advanced stages of disease, in alignment with Ayurvedic principles. They often collaborate with other healthcare professionals to ensure integrative and holistic care.

Our course certifications are thoughtfully designed for professionals who already possess an established career in fields such as massage therapy, medicine, midwifery, or similar areas. These certifications empower individuals to integrate the profound principles of Ayurveda into their current scope of practice, enhancing their ability to provide holistic care and support. By focusing on practical and applicable Ayurvedic techniques, these certifications allow professionals to enrich their services and meet the evolving needs of their clients or patients.Importantly, these certifications do not require an Ayurvedic Practitioner diploma, making them accessible to those who wish to incorporate Ayurveda without pursuing a full practitioner program. This flexibility ensures that professionals can adapt their training to complement their existing expertise and align with their professional goals.

It is worth noting that Ayurvedic Practitioners, by virtue of their comprehensive training, are already equipped to specialize in these areas without needing additional certifications. For them, pursuing these courses separately would be redundant, as their foundational training encompasses the necessary competencies to practice within these specialized domains effectively.

To learn more visit our class library here.

Students enrolled in the Ayurvedic Practitioner (AP) program will only receive their final diploma certificate upon completing their entire program. Interim certificates, such as the Ayurvedic Health Counselor (AHC) certification or course certifications, will not manually be awarded midway through the program.

However, students who have paid in full for their final program destination and have completed all the course requirements for a specific level or specialization within their program may formally request a certificate for that level. For example, a student enrolled in and fully paid for the Ayurvedic Practitioner program who has successfully met all Ayurvedic Health Counselor graduation requirements may request a AHC certificate. Similarly, if a student has completed all requirements for a course certification (e.g., Ayur-Doula or Ayurvedic Herbalist), they may request the respective certificate.

Please note:

• A $40 processing fee applies to each digital certificate request.
• Certificates are only available upon formal request and will not be issued automatically.

This policy ensures that all certifications align with the completion of required competencies and coursework, maintaining the integrity of the program.

It is each student’s responsibility to actively manage their educational journey and ensure they are meeting graduation requirements. Here’s how you can track your progress:

1. Refer to Your Welcome Letter:
   Your personalized welcome letter includes a list of your specific graduation requirements. Use this as your primary reference to track your progress.
2. Check Your Dashboard Checklist:
   Cross-reference your list of graduation requirements with the courses marked as “Yes” (completed) or “No” (not completed) on your dashboard checklist.

By taking an active role in monitoring your progress and utilizing the tools provided, you can confidently stay on track toward graduation. If you have any questions, feel free to reach out to hello@yogavedainstitute.com for support.

1. How Do I Register for Live Classes?
   1. Visit the “Start Here” Section:
      Go to the “Start Here” section of each class you plan to take.
   2. Find the Zoom Link:
      You’ll find the Zoom registration link in this section.
   3. Register for the Class:
      Even if you plan to watch the recorded lessons due to time zone challenges, you should still register for the class.
   4. Register Once Per Trimester:
      You only need to register once at the beginning of the trimester.
   5. Check Your Email:
      After completing the short registration form, the class access link will be sent to your email inbox.
      • If you don’t see it, check your spam folder.

   By following these steps, you’ll ensure access to both live and recorded lessons for your classes!

Due to the requirements set by the Ayurvedic Accreditation Commission (AAC), all Ayurvedic Practitioner programs must be a minimum of 2 years in duration. As a result, we are unable to issue certificates of completion for the Ayurvedic Practitioner level in less than 2 years.

To stay on track, we encourage students to:

• Plan their graduation path carefully upon enrollment in the AP program.
• Take only the necessary courses each trimester to ensure steady progress without overloading.

If you need help mapping out your path, please schedule a call with your student advisor.

To ensure your success, please familiarize yourself with the following expectations:

1. Review Your Graduation Checklist:
   Check your cohort’s Graduation Checklist to understand your required classes and track your progress.
2. Update Payment Information:
   If you need to change your payment details, click on “Account” in your student dashboard.
   • Scholarship Students: Your dashboard may display the original tuition price, but your scholarship discount will be applied during payment processing.
3. Read the Policy Page:
   Familiarize yourself with the policies outlined on the Policy Page in your student portal.
4. Review the Course Calendar:
   Stay up to date with course schedules and plan accordingly.
5. Prepare for Live Courses:
   When a live course begins, review the “Start Here” tab on the course dashboard to find important details, including:
   • Due dates for homework assignments, midterms and final exams
6. Attend or Watch Live Lectures:
   • Students are encouraged to attend as many live lectures as possible.
   • If scheduling conflicts arise, recordings will be available on your student dashboard within 48 hours of the live class.
   • To access recordings: log in to your dashboard, click the class, and scroll down to the lesson to locate the recordings.
7. Complete Exams and Assignments:
   • Depending on the instructor, you may need to complete multiple-choice quizzes, midterm exams, or a final exam.
   • Exams are pass/fail and can be retaken as needed until you pass.
   • Homework assignments are also graded on a pass/fail basis.
8. Final Grades and Portal Updates:
   • Grades will be tallied, and student portals will be updated 1 month after the end of the trimester.

By staying organized and following these guidelines, you’ll be well-prepared to succeed in your program. If you have any questions, reach out to hello@yogavedainstitute.com for support.

Please note that as part of our program policy and student’s scholarship agreement, we do not accept late homework submissions.

Please review the “Start Here” located in the course dashboard to confirm due dates.

Yoga Veda Institute does not share your homework submissions with anyone.  Only your Instructor or homework staff will review your homework.  We understand that some homework responses can be very personal and we value your privacy.

Every instructor is different and has different requirements.  You can find the requirements for each course located in the “Start Here” second on the course dashboard.

On the student portal, under “Graduation Requirements” there will be a “YES” next to the class once the student has passed the class.

Please review your cohort’s Graduation Checklist on your dashboard to confirm your curriculum requirements based on your enrollment date.

Please note that these newly added courses may not be required for you to graduate. Therefore, when planning your class schedule each term, make sure you’re planning on completing your required courses first; taking additional classes if time and space in your schedule permits.

If you have any questions about your curriculum requirements based on your enrollment date, please review your Student Portal or email hello@yogavedainstitute.com.

For guidelines on how to complete your Client Encounters within each setting, please refer to your cohort’s graduation checklist.

As a student, you are responsible for tracking your own Client Encounters and ensuring that your cases are saved in a safe place.  While all Client Encounter submissions are sent to Yoga Veda Institute (either through email or the PE Submission Module) for review and feedback, it is your responsibility as a student to prepare the following for graduation:

1. Track how many Client Encounters you have completed. We suggest you create an Excel spreadsheet showing the date, if you were the PRESENTER/OBSERVER, your case study number and whether you worked with a mentor (include their contact details), and whether you sent the encounter via the PE Submissions module or as a PDF or Word doc to homework@yogavedainstitute.com.
2. Submit all Client Encounters (see required number on your personal welcome letter) to Yoga Veda Institute in one file (numbered) when you apply for graduation.
3. Only when you are ready to graduate, will you will receive credit for the total cases you submitted. We will cross-reference your personal Google Drive files with what we received via email at the end of your full program. Your cases or attendance is not credited visibly on any platform and it is your responsability to keep proper record of your case studies until you are ready to graduate.

We highly suggest that you keep all of your Client Encounters in one folder on a cloud drive, such as Google Drive, in the event that your computer crashes, is lost, or stolen.  Yoga Veda Institute is not responsible for filing, tracking, and documenting your personal case study submissions.

You will need to submit a record of your client encounters before we can mark your dashboard off as complete.  Please send YVI a folder of all of the case studies (numbered) via email once you meet this requirement.

While we take great care to provide students with the above resources to meet case study requirements, doing so is ultimatly up to the student.

Students who neglect to complete their case studies in a timly manner may find that they have completed all required classes and still have a number of case studies to complete in order to graduate.

To avoid this, we highly recommend students engage in each of the above resources from the start of the program.

Doing so will assure students are prepaired for graduation and have met the case study requirement upon completion of required classes.

We recommend that students utilize their student advisor and create a major map, with action plan to be sure they are meeting important benchmarks and have a plan for case study submissions.

Ultimatly, case study completion is the students responsibility and YVI is not responsible for providing additional resources to students who neglect their case studies until the middle or end of the program.

Students who do not engage in the above resources for the duration of the program may find that additional mentorship or outside support is needed to graduate in a timly manner.

To avoid this, we recommend students take advantage of the Online Clinical Internship and the Online Submission Portal starting in trimester 1 of the program.

Students must complete the following in order to graduate:

• Pass all of the classes that are required within the required time frame
• Complete the necessary prerequisite or corequisite for their program:
  • AHC corequisite: 6 college-level credits of Anatomy & Physiology
  • AP corequisite: 6 college-level credits of Anatomy & Physiology
  • AYT prerequisite: 200-hour Yoga Teacher Training
• Complete Patient Encounter requirements for the AHC or AP or Giving Yoga Therapy requirements for the AYT. 
• Pay tuition off in full
• Submit a record of your Patient Encounters in one folder (can be a shared google drive or zip file) of all of the case studies (numbered) that you’ve completed. 
  Please review the Client Encounters & Internships sections of this FAQ page for complete details on your client encounters. Students are wholely and solely responsable for recording and tracking their own client encounters.
• Apply to graduate before the due date listed on the Apply for Graduation application

If you applied to graduate before the graduation deadline and have met all of your requirements, you will receive a confirmation of graduation by email within 30 days of the last day of the trimester. At this time, you will have access to your student dashboard for 30 (thirty) days, after which your dashboard will be disabled.

Within 6 weeks after you receive the confirmation of graduation, graduates will receive a certificate of completion.  A digital certificate is sent to new graduates free of charge.

Additional certificates may be sent and a $40 fee is applied for each additional / hard copy certificate requested.

All certificate orders/graduation applications are processed at during the same set time. This means that individual module certificates, specialization certificates and full program certificates are all processed and sent at the same time in any given trimester. No certificates are rushed or sent at random times during the trimester, regardless of when a student  submitted their graduation application / certificate order.

Express (DHL, FedEx or USPS) with parcel tracking is available for our international students for an additional shipping fee.  Contact us for more information.

Standardized Graduation Process:
YVI adheres to a thorough and standardized verification process for all graduations. This process is in place to ensure that students have met their graduation requirements in full and is executed at set times during the year.

No Expedited Processing:
We do not offer expedited processing for graduation applications, nor instant processing of last-minute applications submitted after the end date of any trimester. This policy is in place to maintain the integrity and fairness towards all graduation applicants. Rushing through the graduation process can compromise the thoroughness of our review and create room for errors, which we aim to avoid at all cost.

Required Lead Time:
Students are advised to plan ahead and allow sufficient time for graduation application processing. This typically involves submitting an application well in advance of your intended graduation date and understanding that the school cannot expedite the process if you come accross an opportunity that is due to start before the school is able to provide you with your graduation documents.

Responsibility of the Student:
It is the student’s responsibility to ensure that any post graduation working opportunities are arranged for after receipt of your graduation documentation, OR to communicate clearly to whomever it concerns that there is a set timeline before you will receive your documents.

No Last-Minute Adjustments:
Due to the nature of our review process, we cannot make last-minute adjustments or exceptions. All applications are subject to the same level of scrutiny to ensure fairness and consistency.

Recommendations for Students:
If faced with an instant opportunity, we recommend that students clearly communicate the timelines for official graduation to the relevant parties. While we fully support your endeavors and are committed to staying within published timelines, no graduation application will be rushed under any circumstances.

​​Students enrolled in the Ayurvedic Practitioner program may request a downgrade to the Ayurvedic Health Counselor program within the first calendar year (3 Trimesters) of enrollment in the program as long as no Ayurvedic Practitioner level classes have been completed.  Once a single Ayurvedic Practitioner Class has been accessed, or more than 12 months have passed, the student is responsible for the full tuition amount due, regardless of the decision to downgrade to the AHC program.

Students enrolled in our Ayurvedic Practitioner or Ayurvedic Health Counselor programs may switch to specializations if they choose. HOWEVER –

All enrollments are considered final, including our dual certification offers which are exclusive special offers provided to students participating in dual enrollment. It is essential to understand that once a student chooses to downgrade or switch their program, refunds will not be issued or pro-rated and students remain responsable for the full tuition payment as agreed upon at their original date of enrollment.

In our program, if a student decides to withdraw or downgrade their program entirely, they are allowed to do so. However, please be aware that refunds will not be provided or pro-rated for the portion of the program that has already been completed or any services that have been rendered.

Nevertheless, we recognize that students’ circumstances can change, prompting a desire to pursue an alternative program that better aligns with their goals. In such cases, students are welcome to withdraw from their current program and re-enroll in the program of their choice at the published tuition rate.

Each program has its own time limit. It is important to note that, should a student’s request to switch be considered favorably, the student needs to complete their new program in the specified timeline and will not be able to switch back to the original program they initially enrolled in if they fail to complete their new program in time. Should a student then decide that they do want to complete a more comprehensive or different program after all, they’ll need to re-enrol in that program and meet whatever requirements are in place at the time of re-enrollment.

We maintain a commitment to maintaining fairness and transparency in our policies, ensuring that students have the necessary flexibility to make informed decisions while also acknowledging the dedication of resources and efforts invested in their education.

Students who have been awarded a scholarship over 50% of the total tuition for the Ayurvedic Practitioner program should bear in mind that the maximum allowance for Ayurvedic Health Counselor Scholarships is 50% of the total tuition.  

Students enrolled in the Ayurvedic Practitioner program on a scholarship who qualify to downgrade to the Ayurvedic Health Counselor program will be set up with a new scholarship offer not greater than 50% of the tuition cost published at the time of the amendment request.  Scholarships awarded are based on numbers enrolled at the time, and we do not guarantee that the maximum scholarship of 50% for AHC will be available at the time of downgrade.  Students on scholarships should keep this in mind when requesting to downgrade.

Program and scholarship applications are approved at the time of enrollment based on the total number of available seats in each program cohort.  Students who request to downgrade are not guaranteed a place in the program. Ultimately, the decision to approve a downgrade is up to the Dean of Education and is taken on a case by case basis.

Students on Scholarship Payment Plans and students on Tuition Payment Plans remain in DEFAULT status on the 1st day of every month will have their access to the student portal restricted until the outstanding tuition payment is received. A a $35 USD account reinstatement fee will be applied and added to the outstanding balance of the student account.   

Students who remain in default on the 1st of the month will be required to set up a new payment plan and may have to wait until the next billing cycle to re-gain access to their student account. 

Students who allow their account to be in default for more than 2 billing cycles will be automatically withdrawn from the program.   Once withdrawn, students will be required to re-apply and re-enroll in the program.

Refunds:

All tuition payments are non-refundable and non-transferable.  There are no exceptions to this no-refund policy.

Refund Eligibility:

Students who withdraw from a program within the refund period are eligible for a refund according to the terms outlined at the time of enrollment. Refund requests must be submitted in writing within the specified refund period to qualify.

Re-Enrollment Restrictions:

Students who withdraw and receive a refund will not be permitted to re-enroll in the same program for a period of one year. This policy ensures fairness to all students and upholds the integrity of our enrollment process.

Reason for Re-Enrollment Restrictions:

While we understand that withdrawing from a program is sometimes necessary, re-enrolling shortly after withdrawal can create administrative challenges and inequities for students who remain committed to their enrollment. This restriction helps us maintain an equitable and consistent approach for everyone.

Program Cancellation and Withdrawl Policy:

You have the option to cancel your program or discontinue the use of our services at any time. However, if you choose to cancel the program, you must submit the withdrawal form on our website on your student dashboard. Once withdrawn, you will be sent an invoice for the balance due. Please be aware that any outstanding funds will be sent to collections, in accordance with applicable laws that support this policy. Please review our terms and conditions for more details on this process.

Consequences of Debt Sent to Collections:

Sending a debt to collections can have several consequences, including but not limited to:

1. Credit Reporting: Unpaid debts sent to collections may be reported to credit bureaus, potentially damaging your credit score.
2. Collection Agency Involvement: A third-party collection agency may take over the collection process, leading to increased communication and collection efforts.
3. Negotiation: You may have the opportunity to negotiate with the collection agency regarding the debt amount or payment terms.
4. Legal Action: In certain cases, if the debt remains unpaid, legal action may be pursued, which can result in judgments, wage garnishment, or liens on your property.

It is important to address any outstanding balances promptly and work with the collection agency or our organization to resolve the matter to avoid these potential consequences. Please review our terms and conditions for more details on this process.

No certificate of completion and/or transcripts will be issued until the entire outstanding balance has been paid in full.

Account Reimbursements:

Account reimbursements requests are processed at the end of each trimester billing cycle and are awarded at the sole discretion of the accounts department.  Our billing cycle ends on the 25th day of the first month of the new trimester start date.  Approved Reimbursement Requests will be offered a “program credit” which may be used on your elective program of choice within 24 months.  No cash reimbursements will be awarded.  Students should take this into consideration at the time of enrollment to avoid enrolling in error.

Reimbursement approvals are calculated based on the published tuition rates at the time of the request and are not based on, nor may they be applied to special tuition offers.

Chargebacks: 

Students who initiate a chargeback through their bank for non-refundable tuition payments will be considered in breech of our student policies and code of conduct and will immediately be withdrawn from the program.  No refunds will be awarded, and no reimbursement credit will be applied.  Refer to “Pausing Payments and Withdraws” above for a detailed explination of what happens when withdrawn from the program.

Students who take this action may no longer be eligible for scholarships or payment plans in the future regardless of the chargeback outcome.

Students who wish to re-enroll after initiating a chargeback will be able to do so according to published policies for re-enrollment after withdraw. Students will be credited the classes completed and the payments already made will be credited to the student account.  The student will be billed at the published tuition rate at the time of re-enrollment into the program, and will be held to the new program (NAMA) requirements.

Students who have been withdrawn pending chargeback resolution who are entitled to a reimbursement must first await a chargeback resolution from their banking establishment.  If the chargeback is decided in favor of the Institute, the Institute will initiate a reimbursement in line with the timeline for our student account reimbursement policy (outlined above) at the sole discretion of the Dean of Education.

Students who would like to re-enroll must follow the steps of a new student by submitting a new application to the program, signing a new student agreement, and must adhere to the new program, curriculum standards, and published tuition structure.  Admission is not guaranteed to a student after being formally withdrawn from the program.

Tuition fee changes:

Yoga Veda Institute reserves the right to change prices at any time. Students remain responsible for payment of the full tuition amount as agreed upon at their date of enrollment. No negotiations whatsoever will be entered into regarding refund requests when the school offers special prices/sales, or lowers tuition fees. Should tuition rates decrease in a future academic year, students are still liable for the full price as agreed upon at their time of enrollment and no refund requests for the difference will be considered. Should tuition prices increase, students on payment plans will not be held liable for additional fees, as long as their accounts are in good standing.

Program Completion Encouragement:

We encourage all students to thoughtfully consider their readiness to commit to a program before enrolling. Our team is always available to provide guidance and support to help you make an informed decision prior to registration.

If you have any questions about this policy, please contact us at admin@yogavedainstitute.com. Thank you for your understanding and for supporting a fair learning environment for all participants.

There are no exceptions to this policy.