Frequently Asked Questions

Getting Started

How can I reach out to someone at Yoga Veda Institute?

5 ways for you to connect with Team YVI

1. For Student Related and Access Questions:

Send an email to hello@yogavedainstitute.com : Email inquiries are answered within 2 business days.  Keep in mind that the team works Monday – Thursday, 9am – 4pm EST. Staff are not available on weekends.

2. For Account Related Questions:

Send an email to accounts@yogavedainstitute.com : Account updates are processed bi-monthly.

3. For personal program guidance and to plan your Major Map:

Schedule a 1:1 Call with your Student Advisor

4. For all your quick questions:

Join one of the Weekly Office Hours

5. For your Ayurveda & Yoga Thearpy Related Questions:

Ask our Facebook Community and connect with other students.

Best Practices “do’s” and “don’ts”: 

  •  Do avoid sending emails of the same inquiry to multiple email addresses.  This will delay response time. 
  • Don’t ask access related questions inside the Facebook Community.  For example;  “Does anyone have the link to X Class?” or “I am locked out of my account”. The Facebook Community is for everyone in the wider Yoga Veda Institute community. The Facebook moderators are unable to assist you with any course related questions.  In addition, other students well intentioned responses may not be accurate, as students do not have the same requirements depending on your date of enrollment.  Follow 1-4 above for personal assistance.  All posts of this nature will be removed without notice or comment from the Facebook group.
  • Do send all correspondence and homework from the same email address that we have on file for you. This will ensure accurate records and prompt, accurate responses. If you need us to update your email address on our system, please let us know.
  • Don’t send emails at the end of a trimester asking if we received all of your submissions. Please review the Homework section of this page – you are responsable for tracking your homework submissions and the confirmations you receive as proof that we received it throughout the trimester.
  • Do read the Graduation section on this page for clarity on timelines to receive your certificate(s) and related documents. Don’t ask for exceptions or to receive your graduation documents any earlier than the published timelines as no such requests will be entertained.
  • Do review the Account section and the Live Classes section for timelines on dashboard updates after exams. Don’t send emails asking about dashboard updates before the new trimester has commenced. This causes unnecessary delays. Dashboard updates are done manually and the process is typically completed by the start of the new trimester.
  • Do know our team is here for you Monday – Thursday, 9am to 4pm EST.
  • Do practice patience and loving kindness with your YVI support and admin team.
  • Don’t expect instant replies at all hours of the night, or on weekends. Don’t expect support calls to be scheduled outside of the published available support call hours*.
  • Do remember we are a school of Conscious Living and this is reflected in all that we do, including the hours we set for our administrative team. Our small dedicated team is made up of amazing women who are passionate about Ayurveda and who are each doing their very best to raise conscious connected children. Our support team is available during the Support Calls: Office Hours set on the *course calendar, or the times available to book a private call *here. Kindly  DO utilize the published support hours and as only *rare exceptions may be made for students in Pacific or Australian time zones. Outside of work hours, we are living our Ayurveda. We hope you will do the same.

 

What is an Ayurvedic Health Counselor (AHC), Ayurvedic Practitioner (AP), and Ayurvedic Yoga Therapist (AYT)?

An AHC is trained specialist in diet, nutrition, and lifestyle choices from an Ayurvedic perspective.  They focus on preventative healthcare and are able to work within the first three stages of samprapti.

The AP is a professional with training in preventive healthcare, pathology and disease management and can treat specific manifestations using diet, herbal, and other Ayurvedic therapies.

An AYT may design, implement, demonstrate, and instruct a yoga therapy program to help with an individual’s healing process.

 

What are the Ayur-doula, Ayurvedic Herbalist, and Ayurvedic Psychology Specialization Certifications?

Our specialization certifications are for individuals with an existing profession (massage therapist, medical doctor, midwife, etc.) who can use this specialization within their existing scope of practice without an Ayurvedic Practitioner diploma. Please note that an Ayurvedic Practitioner may specialize in any of the areas without an additional certification since it is redundant and unnecessary.

An Ayur-doula understands the Ayurvedic principles involved in restoring strength, vitality and balance in maternal and infant physiology after childbirth.

An Ayurvedic Herbalist will be able to provide their clients herbal protocols based on an understanding of the prakruti/vikruti paradigm using Ayurvedic herbs.

Our Ayurvedic Psychology certification will provide the professional with the tools needed to create systems of self-healing to guide others to break free from addictive behaviors.

If I am enrolled in the AP or AYT program, is it possible to receive an AHC certificate?

Students will only receive their certificate at the end of their diploma program.  

Students who have paid in full for their final program destination and who have completed all course requiremetns may formally request a complimentary certificate of any program within the final program.  For example, a student who is enrolled and has paid in full for the Ayurvedic Practitioner program and has met all Ayurvedic Health Counselor graduattion requirements may request a certificate of completion at the level of Ayurvedic Health Counselor.  There is a processing fee of $40 for each digital certificdate request.  

Students will not receive an AHC certificate midway if the student is enrolled in the AP or AYT programs. 

What is the Anatomy & Physiology requirement?

The National Ayurvedic Medical Association requires a minimum of college-level credits (or equivalent) of Anatomy & Physiology in order to receive a certificate of completion for either the AHC or AP programs (view full NAMA A&P guidelines here). There is no difference in the Anatomy & Physiology requirement/contact hours/credits needed for AP and AHC respectively, the requirement is the same for both programs.

If you have previously completed a Human Anatomy & Physiology course that meets the requirements Anatomy & Physiology I and Anatomy & Physiology II), you may send your official transcripts to hello@yogavedainstitute.com for review. Only official transcripts bearing your full name and showing the modules and contact hours completed / credits awarded will be accepted. Photographs of transcripts will not be accepted.

It is each student’s personal responsibility to get confirmation from their chosen provider that the transcripts and/or certificate of completion will indicate the course contact hours and/or USA level credits before enrolling in the course. Only official transcripts and certificates of completion bearing the hours and/or credits will be accepted.

Please note that it is not a prerequisite to enroll in any of our diploma programs and students have up to one year upon completion of their diploma program to meet these requirements. Please note that while students have up to one year to complete this co-requisite, YVI will not issue a certificate of completion until this requirement is completed.

It is the students responsibility to contact prospective schools at the time of enrollment to assure that their A&P program issues a college level, or equivalent, A&P course.  

Yoga Veda Institute may choose to not accept certifications from schools previously accepted as standards are updated.  For this reason, it is paramount that students reach out to prospective schools directly to guarantee that the school is positioned to offer a certification confirming completion of credits (1 credit=15 course hours) of college level anatomy & physiology or equivalent at the time of enrollment.

To meet the requirements for the Anatomy & Physiology (A&P) course, it must fulfill the following criteria:

  • It should have a minimum of 90 contact hours in its entirety.
  • Alternatively, it should offer at least 6 college credits at the USA level.
  • This is the requirements for both the Ayurvedic Practitioner (AP) and the Ayurvedic Health Counselor (AHC) program.

If you have previously completed an A&P course with fewer contact hours or credits, it is not sufficient to take a mini-course to make up the difference. Instead, you will need to enroll in a new, comprehensive A&P course that meets the entirety of these requirements.

Please note that disciplines such as Yoga Teacher Training, bodywork/massage training, Somatic Movement, or dance typically do not fulfill these necessary requirements. Chemical Engineering / Pharmaceutical qualifications that include cell biology, do not typically meet requirements. A comprehensive Human Anatomy & Physiology that covers all bodily systems is requiremed.

If you choose not to use a pre-approved provider on our list, you need to:
1. Contact your chosen service provider and request email confirmation that their course meet the outlined specifications.
2. Once they confirm, you should request their brochure (showing which bodily systems are covered in their course) and forward Yoga Veda Institute their confirmation email with brochure attached to hello@yogavedainstitute.com.

Review the Anatomy & Physiology requirements.

Account

How do I change the name or email address associated with my account?

All student account information is tied to a single email address and full name provided at the time of enrollment.  

If you need to change the name or email address you use for your student record (payments, submitting assignments, etc) you are required to submit a formal name and/or email change notification to the administration at hello@yogavedainstitute.com.  

Failure to notify YVI administration of new names or email addresses on file will likely result in inaccurate student records or missing payment information on file.  

Students who fail to notify YVI of name and/or email address changes who have submitted homework, payments, or other under names and/or email addresses not on file may be required to provide additional proof of payment or proof of submission of homework. YVI is not responsible for tracking payments or assignments submitted under unique names, business names, or email addresses not on file in your student record.  

Where can I find my payment information?

To view a full record of completed payments you may do so at any time from your  student dashboard.

Why do I see the full tuition price on my account page when I have a scholarship?

If you are receiving a scholarship, you might be seeing the full tuition price, but please note that your scholarship discount will be applied when the payment is processed.

Why is my student dashboard inaccurate?

Please allow 4 weeks past final exam due date for dashboards to be updated at the end of the trimester.  

If your dashboard is still not reflective of your student record 4 weeks on you may need to log out and back in to refresh your dashboard.  

Please use a single email address and name for all student records to avoid mistakes in record keeping.  

Registration for Classes

I just enrolled in the program. Now what?

Upon enrollment, you will receive your Welcome email, your login information and access to our self-paced models, Ayurvedic Yoga Therapy Foundations and Ayurvedic Nutrition. 

These are the first two modules and are required curriculum for ALL programs. 

Your Welcome email will list your required curriculum based on your specific enrollment date. Please note that all students are on different paths so please contact hello@yogavedainstitute.com if you have any questions about your specific course. 

Which classes are pre-recorded and self-paced and which classes must I complete live?

When you first enroll in the program, you have access to Yoga Veda Institute’s foundation courses that serve as prerequisites for most other coures in the AHC, AP, and AYT programs.  These courses are Ayurvedic Yoga Therapy Foundations and Ayurvedic Nutrition.  Both of these courses are pre-recorded and self-paced.

You may notice that you have access to other courses included in your program with recorded lessons posted.  These are old courses that you must take live once they are offered again.

The only pre-recorded, self-paced courses that you may take are:

  • Ayurvedic Yoga Therapy Foundations
  • Ayurvedic Nutrition
  • Art of Assessment (prerequisite: Subtle Body Anatomy)
  • Yoga Philosophy

Everything else must be taken when it is offered live and completed before the term ends.  Please review our course calendar for dates.

How do I know which classes I still need to complete/how many classes I have left in order to graduate?

It is each student’s responsability to take charge of their own educational journey. Please refer to your personal welcome letter for your own list of gladuation requirements so that you can cross-reference that list with the courses marked complete (“Yes”) on your dashboard checklist.

From the Student Portal, you will find three drop down menus: Ayurvedic Health Counselor (AHC), Ayurvedic Practitioner (AP), and Ayurvedic Yoga Therapist (AYT).  There, you will find all of the courses needed to complete in order to graduate, and next to each one is a “Yes” or “No.”  Yes means you have completed that specific requirement and No means you have not yet completed it.

How do I register for live classes?

You are no longer required to register for classes each term.

Our new system will automatically grant you access to your required classes based on your enrollment date.

If I enroll in AHC, can I move into the AP program?

Students can enroll in our AHC program and then move into the AP program at any time.  If a student is enrolled in our AP program and has completed AP courses, the student cannot drop down to the AHC program.

If you are enrolled in ANY of our diploma programs, you will be held liable for the full tuition agreement at the time of enrollment.

Once you enrolled, you committed to fully participate in the program. If, at a later date, you decide to discontinue the program, regardless of the reason, there will be no refunds for any tuition payments made.

Can I graduate from the AP program early?

Because our Ayurvedic Practitioner program is approved by National Ayurvedic Medical Association (NAMA) and NAMA requires all Ayurvedic Practitioner programs to be a minimum of 2 years, we are unable to issue certificates of completion at the level of Ayurvedic Practitioner in less than 2 years.  Because of this, we encourage students to map out their graduation path when they first enroll in the AP program and only take the necessary courses each term.

Book a call with a guidance counselor by clicking the “Speak w/ a Guidance Counselor” above right.

What is expected of me during my program?

Please review your cohort’s Graduation Checklist to familiarize yourself with your required classes.

If you need to change your payment information at any time, please click on “Account” located on your student dashboard. If you enrolled with a scholarship, you may see the original tuition price on your dashboard, however, when the payment is being processed, it will adjust the price with your scholarship discount.

Please review the Policy Page located on your student portal.

Please review the course calendar.

When the live course begins, please review the “Start Here” tab located on the course dashboard. Please note any due dates for homework submissions and note that we do not accept any late homework assignments. 

While we require students to attend as many live lectures as possible, we understand that scheduling conflicts can arise and therefore a recording will be available on your student dashboard within 48 hours after the live class. To access the class recording, log in to your student dashboard, click the class, and scroll down to the lesson to locate the recordings. 

Based on the instructor, you may be required to complete multiple-choice quizzes, midterm, or final exam. The exams are pass/fail and you can take them as many times as you need until you pass it.  You may also be required to submit homework assignments which are also graded on a pass/fail basis.  Late homework/exam submissions will not be accepted. 

1 month after the end of the term, we will tally grades and mark the student portals complete. 

Homework

Where do I submit my homework?

Unless specified by your Instructor, submit all homework assignments to homework@yogavedainstitute.com.

Please send all correspondence and homework from the same email address that we have on file for you. This will ensure accurate records and prompt, accurate responses. If you need us to update your email address on our system, please let us know.

If you instructor requests that the homework assignments be sent to them directly, please cc homework@yogavedinstitute.com

Students are responsable for tracking their own homework submissions. You should keep all your homework submissions in folders on your personal Google drive and save the emails you receive as confirmation that your submissions were received. Due to the high volumes of submissions, emails asking if we received all your submissions cause unnecessary delays and may not be prioritized. By saving your work and your confirmations that your work was received, you will be able to personally track if we received all your work.

What are the Homework Submission Guidelines?

In the subject line, please list the course, lesson number, and your name.

For example, Ayurvedic Nutrition, Lesson 1, Mary Grace

We will only accept type-written assignments submitted in a Word or PDF document as an email attachment. Hand-written assignments, or scanned / photographed work will not be reviewed or accepted. Homework submitted as an email body will not be accepted.

If you do not have software to create documents on your computer, you can create a Gmail account and use google docs and “download as pdf.” Google docs are free.

Please note that while all assignments are submitted to Yoga Veda Institute, it is the student’s responsibility to keep track of their homework submissions. We highly suggest that students keep a copy of their homework assignments on their computer.

Please note that we review all homework assignments.

Do you accept late homework assignments?

Please note that as part of our program policy and student’s scholarship agreement, we do not accept late homework submissions.

Please review the “Start Here” located in the course dashboard to confirm due dates.

What is the Student's Scholarship Agreement?

As part of your scholarship agreement, students are required to attend as many live lectures as possible and submit all homework assignments and exams on time.

Students must pass all final exams and complete the homework requirements for their live lecture by the due dates posted. Please review the course calendar and note the last day of the term.

If you have any questions about your scholarship agreement, homework submissions, the course calendar or the final exams, please email hello@yogavedainstitute.com

Will my homework be posted for other people to see?

Yoga Veda Institute does not share your homework submissions with anyone.  Only your Instructor or homework staff will review your homework.  We understand that some homework responses can be very personal and we value your privacy.

Live Classes

Where can I find the syllabus for my live classes?

Please review the “Start Here” located on the dourse dashboard in your Student Portal

In the “Start Here” section, you will find a syllabus (if available), required and optional textbooks, additional reading material,  slides, handouts, homework assignments and due dates, and information regarding a final exam/assessment.

Please note that many instructors do not provide this information until the first day of class.

What if I am unable to attend a live lecture?

While we require students attend as many live lectures as possible, we understand that scheduling conflicts can arise and therefore a recording will be available on your student dashboard within 48 hours after the live class. To access the recording, log in to your student dashboard, click the course module, and then scroll down to the lesson to locate the recordings. 

Please note that attendance is required for the Online Clinical Internship and therefore we do not post recordings of these sessions.

Reliable internet access is mandatory. Most classes are recorded, and some modules are offered as pre-recorded lessons, it is not possible to download classes for offline viewing.

Will there be a final exam for each class?

Every instructor is different and has different requirements.  You can find the requirements for each course located in the “Start Here” second on the course dashboard.

How do I know if I completed the class?

On the student portal, under “Graduation Requirements” there will be a “YES” next to the class once the student has passed the class.

While we try and update the student portals as quickly as possible, we cannot promise that they will be updated by any specific date. Dashboards are typically updated by the start of each new trimester. This is a manual process that takes time (up to 4 weeks post exam.) Please do not send emails inquiring about dashboard updates before the start of the new trimester as this causes unnecessaary delays. If you submitted 100% of your homework and passed the exam(s) with a 70% or higher, you can expect to pass the class.

What happens if a new class has been added to the program?

Please review your cohort’s Graduation Checklist on your dashboard to confirm your curriculum requirements based on your enrollment date.  

As we continue to add classes as NAMA updates their standards, current diploma students will have the option to particpate in the courses at no additional fee.

Please note that these newly added courses may not be required for you to graduate.
Therefore, when planning your class schedule each term, make sure you’re planning on completing your required courses first; taking additional classes if time and space in your schedule permits.

If you have any questions about your curriculum requirements based on your enrollment date, please review your Student Portal or email hello@yogavedainstitute.com

Client Encounters & Internships

What is a Client Encounter?

Definition of Client/Patient Encounter (PE):

A client/patient encounter refers to each client encounter: initial and follow-up.

Students are encouraged to provide the opportunity for long-term follow-up by which students can experience outcomes.

A client/patient encounter is defined as a combination of the following:

  1. Experience histories and/or outcomes of clients/patients in order to acquire significant clinical knowledge and experience. This experience can be gained in a variety of ways, including observation, internship, externship, small group work, or apprenticeship (working under and alongside the practitioner in a graduated responsibility model).
  2. Carrying out procedures such as history taking; prakti and vikti assessment; pulse, tongue and nail diagnosis; and other appropriate methods in order to gain assessment fluency. This experience cannot be acquired by passive observation, but can be gained in a variety of settings, including internships, small group work, or apprenticeships (working under and alongside the practitioner in a graduated responsibility model).
  3. Carrying out clinical application of Ayurveda as per category designation. *Refer to the “Scope of Practice for the Ayurvedic Profession,” “Ayurvedic Health Counselor: Educational Outline for Competency,” “Ayurvedic Practitioner: Educational Outline for Competency,” and “Ayurvedic Doctor: Educational Outline for Competency” documents for details.

A Client Encounter (CE) refers to each encounter with a client that follows the current CE requirements: initial or follows up.

All client encounters must be reviewed by a teacher or an approved provider.

 

What are the settings for Client Encounters?

There are Three Settings for Client/Patient Encounters

  1. Observation: Witness preceptor working with a client/patient with limited student involvement
  2. Student/client encounter with direct supervision of preceptor. This type of encounter includes working one on one or in small groups of two or three.
  3. Student/client one-on-one, in a more intimate setting with student doing complete intake, recommendations, and follow-up; to be supervised directly or via externship. All but five initial encounters should be in person. It is acceptable to experience follow-up encounters through a HIPAA-compliant medium such as VSee (www.vsee.com).

What are the Client Encounter Requirements by Category?

Client/Patient Encounter Requirements by Category

Ayurvedic Health Counselor

Requires a minimum of 50 client/patient encounters.

A minimum of 25 client/patient encounters must take place in a one-on-one setting*

Ayurvedic Practitioner

Requires a minimum of 150 client/patient encounters.

  • A maximum of 50 client/patient encounters conducted at the AHC level of training may be added toward the 150 client/patient encounter requirement.
  • A minimum of 50 client/patient encounters that take place in a one-on-one setting* must be completed in addition to the 25 one-on-ones required for AHCs (for a total of 75 one-on-one encounters)

Ayurvedic Doctor

Requires a minimum of 150 client/patient encounters beyond the AP level.

A minimum of 125 client/patient encounters in a one- on-one setting* that are reviewed by senior faculty and/or senior Doctor of Ayurveda

*One-on-ones may include groups of two or three students, all of whom are fully engaged in all aspects of diagnosis and chikitsa, as long as each student provides a chikitsa plan reviewed by faculty.

Only the “primary” students plan will be offered directly to the client.

How can I complete my Client Encounter requirements?

For guidelines on how to complete your Client Encounters within each setting, please refer to your cohort’s graduation checklist.

How do I submit a record of my Client Encounters?

As a student, you are responsible for tracking your own Client Encounters and ensuring that your cases are saved in a safe place.  While all Client Encounter submissions are sent to Yoga Veda Institute (either through email or the PE Submission Module) for review and feedback, it is your responsibility as a student to prepare the following for graduation:

  1. Track how many Client Encounters you have completed. We suggest you create an Excel spreadsheet showing the date, if you were the PRESENTER/OBSERVER, your case study number and whether you worked with a mentor (include their contact details), and whether you sent the encounter via the PE Submissions module or as a PDF or Word doc to homework@yogavedainstitute.com.
  2. Submit all Client Encounters (see required number on your personal welcome letter) to Yoga Veda Institute in one file (numbered) when you apply for graduation.
  3. Only when you are ready to graduate, will you will receive credit for the total cases you submitted. We will cross-reference your personal Google Drive files with what we received via email at the end of your full program. Your cases or attendance is not credited visibly on any platform and it is your responsability to keep proper record of your case studies until you are ready to graduate.

We highly suggest that you keep all of your Client Encounters in one folder on a cloud drive, such as Google Drive, in the event that your computer crashes, is lost, or stolen.  Yoga Veda Institute is not responsible for filing, tracking, and documenting your personal case study submissions.

You will need to submit a record of your client encounters before we can mark your dashboard off as complete.  Please send YVI a folder of all of the case studies (numbered) via email once you meet this requirement.

What are the Client Encounter Best Practices?

While we take great care to provide students with the above resources to meet case study requirements, doing so is ultimatly up to the student.

Students who neglect to complete their case studies in a timly manner may find that they have completed all required classes and still have a number of case studies to complete in order to graduate.

To avoid this, we highly recommend students engage in each of the above resources from the start of the program.

Doing so will assure students are prepaired for graduation and have met the case study requirement upon completion of required classes.

We recommend that students utilize their student advisor and create a major map, with action plan to be sure they are meeting important benchmarks and have a plan for case study submissions.

Ultimatly, case study completion is the students responsibility and YVI is not responsible for providing additional resources to students who neglect their case studies until the middle or end of the program.

Students who do not engage in the above resources for the duration of the program may find that additional mentorship or outside support is needed to graduate in a timly manner.

To avoid this, we recommend students take advantage of the Online Clinical Internship and the Online Submission Portal starting in trimester 1 of the program.

Graduation

When can I graduate?

AHC students can complete their program within one to three years.  Because our AHC program is approved by the National Ayurvedic Medical Association (NAMA) and NAMA requires the AHC program to be a minimum one year in length, students enrolled in our AHC program are unable to receive their certificate of completion in less than one year.

AP students can complete their program within two to five years.  Because our AP program is approved by the National Ayurvedic Medical Association (NAMA) and NAMA requires the AP program to be a minimum two years in length, students enrolled in our AP program are unable to receive their certificate of completion in less than two years.

AYT students can complete their program within two to five years.

What is required of me to graduate?

Students must complete the following in order to graduate:

  • Pass all of the classes that are required within the required time frame
  • Complete the necessary prerequisite or corequisite for their program:
    • AHC corequisite: 6 college-level credits of Anatomy & Physiology
    • AP corequisite: 6 college-level credits of Anatomy & Physiology
    • AYT prerequisite: 200-hour Yoga Teacher Training
  • Complete Patient Encounter requirements for the AHC or AP or Giving Yoga Therapy requirements for the AYT. 
  • Pay tuition off in full
  • Submit a record of your Patient Encounters in one folder (can be a shared google drive or zip file) of all of the case studies (numbered) that you’ve completed. 
    Please review the Client Encounters & Internships sections of this FAQ page for complete details on your client encounters. Students are wholely and solely responsable for recording and tracking their own client encounters.
  • Apply to graduate before the due date listed on the Apply for Graduation application

When will I receive my certificate of completion?

If you applied to graduate before the graduation deadline and have met all of your requirements, you will receive a confirmation of graduation by email within 30 days of the last day of the trimester. At this time, you will have access to your student dashboard for 30 (thirty) days, after which your dashboard will be disabled.

Within 6 weeks after you receive the confirmation of graduation, graduates will receive a certificate of completion.  A digital certificate is sent to new graduates free of charge.

Additional certificates may be sent and a $40 fee is applied for each additional / hard copy certificate requested.

All certificate orders/graduation applications are processed at during the same set time. This means that individual module certificates, specialization certificates and full program certificates are all processed and sent at the same time in any given trimester. No certificates are rushed or sent at random times during the trimester, regardless of when a student  submitted their graduation application / certificate order.

Express (DHL, FedEx or USPS) with parcel tracking is available for our international students for an additional shipping fee.  Contact us for more information.

Standardized Graduation Process:
YVI adheres to a thorough and standardized verification process for all graduations. This process is in place to ensure that students have met their graduation requirements in full and is executed at set times during the year.

No Expedited Processing:
We do not offer expedited processing for graduation applications, nor instant processing of last-minute applications submitted after the end date of any trimester. This policy is in place to maintain the integrity and fairness towards all graduation applicants. Rushing through the graduation process can compromise the thoroughness of our review and create room for errors, which we aim to avoid at all cost.

Required Lead Time:
Students are advised to plan ahead and allow sufficient time for graduation application processing. This typically involves submitting an application well in advance of your intended graduation date and understanding that the school cannot expedite the process if you come accross an opportunity that is due to start before the school is able to provide you with your graduation documents.

Responsibility of the Student:
It is the student’s responsibility to ensure that any post graduation working opportunities are arranged for after receipt of your graduation documentation, OR to communicate clearly to whomever it concerns that there is a set timeline before you will receive your documents.

No Last-Minute Adjustments:
Due to the nature of our review process, we cannot make last-minute adjustments or exceptions. All applications are subject to the same level of scrutiny to ensure fairness and consistency.

Recommendations for Students:
If faced with an instant opportunity, we recommend that students clearly communicate the timelines for official graduation to the relevant parties. While we fully support your endeavors and are committed to staying within published timelines, no graduation application will be rushed under any circumstances.

Payments

Account Amendment Requests

Student account amendment requests (cancellations, amendments, upgrades, downgrades etc) are processed bi-monthly.  Once a formal request has been submitted our accounting department will review and process requests (usually in 7 to 10 business days) from the date of receipt. Processing times may be extended during periods of high traffic such as open enrollment times and new trimester start periods.

Requests to Modify / Change Programs

​​Students enrolled in the Ayurvedic Practitioner program may request a downgrade to the Ayurvedic Health Counselor program within the first calendar year (3 Trimesters) of enrollment in the program as long as no Ayurvedic Practitioner level classes have been completed.  Once a single Ayurvedic Practitioner Class has been accessed, or more than 12 months have passed, the student is responsible for the full tuition amount due, regardless of the decision to downgrade to the AHC program.

Students enrolled in our Ayurvedic Practitioner or Ayurvedic Health Counselor programs may switch to specializations if they choose. HOWEVER –

All enrollments are considered final, including our dual certification offers which are exclusive special offers provided to students participating in dual enrollment. It is essential to understand that once a student chooses to downgrade or switch their program, refunds will not be issued or pro-rated and students remain responsable for the full tuition payment as agreed upon at their original date of enrollment.

In our program, if a student decides to withdraw or downgrade their program entirely, they are allowed to do so. However, please be aware that refunds will not be provided or pro-rated for the portion of the program that has already been completed or any services that have been rendered.

Nevertheless, we recognize that students’ circumstances can change, prompting a desire to pursue an alternative program that better aligns with their goals. In such cases, students are welcome to withdraw from their current program and re-enroll in the program of their choice at the published tuition rate.

Each program has its own time limit. It is important to note that, should a student’s request to switch be considered favorably, the student needs to complete their new program in the specified timeline and will not be able to switch back to the original program they initially enrolled in if they fail to complete their new program in time. Should a student then decide that they do want to complete a more comprehensive or different program after all, they’ll need to re-enrol in that program and meet whatever requirements are in place at the time of re-enrollment.

We maintain a commitment to maintaining fairness and transparency in our policies, ensuring that students have the necessary flexibility to make informed decisions while also acknowledging the dedication of resources and efforts invested in their education.

Students who have been awarded a scholarship over 50% of the total tuition for the Ayurvedic Practitioner program should bear in mind that the maximum allowance for Ayurvedic Health Counselor Scholarships is 50% of the total tuition.  

Students enrolled in the Ayurvedic Practitioner program on a scholarship who qualify to downgrade to the Ayurvedic Health Counselor program will be set up with a new scholarship offer not greater than 50% of the tuition cost published at the time of the amendment request.  Scholarships awarded are based on numbers enrolled at the time, and we do not guarantee that the maximum scholarship of 50% for AHC will be available at the time of downgrade.  Students on scholarships should keep this in mind when requesting to downgrade.

Program and scholarship applications are approved at the time of enrollment based on the total number of available seats in each program cohort.  Students who request to downgrade are not guaranteed a place in the program. Ultimately, the decision to approve a downgrade is up to the Dean of Education and is taken on a case by case basis.

 

 

Payment Plan Account Status

Students on Scholarship Payment Plans and students on Tuition Payment Plans remain in DEFAULT status on the 1st day of every month will have their access to the student portal restricted until the outstanding tuition payment is received. A a $35 USD account reinstatement fee will be applied and added to the outstanding balance of the student account.   

Students who remain in default on the 1st of the month will be required to set up a new payment plan and may have to wait until the next billing cycle to re-gain access to their student account. 

Students who allow their account to be in default for more than 2 billing cycles will be automatically withdrawn from the program.   Once withdrawn, students will be required to re-apply and re-enroll in the program.

Pausing Payments & Withdraws

Students on payment plans who would like to pause their studies may do so for up to one trimester each year with no penalty as long as payments continue as agreed at the time of enrollment.  In order to stay in good standing students must maintain enrollment and continue with their payment agreement even when taking a trimester break.  Doing so you are still on track and may pick up studies after your trimester off.
Students who pause payments for an extended time (longer than 3 months) or stop payments entirely will be formally withdrawn from the program.  Should you decide to return to your studies, you will be credited the classes you’ve completed and the payments you have already made will be credited to your account.  You will be billed the new tuition rate at the time you re-enroll in the program, and will be held to the new program (NAMA) requirements.
Students who have previously defaulted on installment agreements (payment plans) are not eligible for future installment agreements and tuition must be paid in full at the time of re-enrollment.
Yoga Veda Institute reserves the right to deny former students re-admission to the program after a formal withdraw at the sole discretion of the Dean of Education.  Yoga Veda Institute is not liable for any refunds of tuition after a pause or withdraw from the program.  Yoga Veda Institute does not guarantee re-admission after a formal pause or withdraw.
Requests to pause payments or withdraw from the program will be processed on the last day of the calendar month.  For example, if you request to withdraw from the program on the 5th of the month, and your payment is due on the 6th, your payment will continue to be processed and your student account will be disabled and no longer be accessible on the last day of the month.  No refunds will be provided for payments made on the last month of enrollment, regardless of account activity.
If you wish to withdraw, you may request to do so here.
Withdrawal requests will be exclusively accepted and acted upon upon the receipt of a fully filled-out withdrawal form. Requests sent via email alone will not be deemed sufficient. Students enrolled in payment plans are obligated to fulfill their monthly payment commitments while their withdrawal request is in the processing stage (see previous paragraph for timelines) and non-refundable tuition payments will be debited until such a time as a student formally completes the official withdraw form.
Please review the below section on Student Refunds & Reimbursements. No negotiations regarding policies will be entered into.
If you withdraw and decide to re-enroll at a later date, we will credit your account with your previous payments, however, a $108 re-enrollment fee will be applied and you will be held to the current requirements to graduate which may be different from when you originally enrolled. Visit the Tuition & Payment Plans Policy button on your student dashboard for more details on re-enrolling.

Student Refunds & Reimbursements

Refunds:

All tuition payments are non-refundable and non-transferable.  There are no exceptions to this no-refund policy.

Program Cancellation and Withdrawl Policy:

You have the option to cancel your program or discontinue the use of our services at any time. However, if you choose to cancel the program, you must submit the withdrawal form on our website on your student dashboard. Once withdrawn, you will be sent an invoice for the balance due. Please be aware that any outstanding funds will be sent to collections, in accordance with applicable laws that support this policy. Please review our terms and conditions for more details on this process.

Consequences of Debt Sent to Collections:

Sending a debt to collections can have several consequences, including but not limited to:

  1. Credit Reporting: Unpaid debts sent to collections may be reported to credit bureaus, potentially damaging your credit score.

  2. Collection Agency Involvement: A third-party collection agency may take over the collection process, leading to increased communication and collection efforts.

  3. Negotiation: You may have the opportunity to negotiate with the collection agency regarding the debt amount or payment terms.

  4. Legal Action: In certain cases, if the debt remains unpaid, legal action may be pursued, which can result in judgments, wage garnishment, or liens on your property.

It is important to address any outstanding balances promptly and work with the collection agency or our organization to resolve the matter to avoid these potential consequences. Please review our terms and conditions for more details on this process.

No certificate of completion and/or transcripts will be issued until the entire outstanding balance has been paid in full.

Account Reimbursements:

Account reimbursements requests are processed at the end of each trimester billing cycle and are awarded at the sole discretion of the accounts department.  Our billing cycle ends on the 25th day of the first month of the new trimester start date.  Approved Reimbursement Requests will be offered a “program credit” which may be used on your elective program of choice within 24 months.  No cash reimbursements will be awarded.  Students should take this into consideration at the time of enrollment to avoid enrolling in error.

Reimbursement approvals are calculated based on the published tuition rates at the time of the request and are not based on, nor may they be applied to special tuition offers.

Chargebacks: 

Students who initiate a chargeback through their bank for non-refundable tuition payments will be considered in breech of our student policies and code of conduct and will immediately be withdrawn from the program.  No refunds will be awarded, and no reimbursement credit will be applied.  Refer to “Pausing Payments and Withdraws” above for a detailed explination of what happens when withdrawn from the program.

Students who take this action may no longer be eligible for scholarships or payment plans in the future regardless of the chargeback outcome.

Students who wish to re-enroll after initiating a chargeback will be able to do so according to published policies for re-enrollment after withdraw. Students will be credited the classes completed and the payments already made will be credited to the student account.  The student will be billed at the published tuition rate at the time of re-enrollment into the program, and will be held to the new program (NAMA) requirements.

Students who have been withdrawn pending chargeback resolution who are entitled to a reimbursement must first await a chargeback resolution from their banking establishment.  If the chargeback is decided in favor of the Institute, the Institute will initiate a reimbursement in line with the timeline for our student account reimbursement policy (outlined above) at the sole discretion of the Dean of Education.

Students who would like to re-enroll must follow the steps of a new student by submitting a new application to the program, signing a new student agreement, and must adhere to the new program, curriculum standards, and published tuition structure.  Admission is not guaranteed to a student after being formally withdrawn from the program.

Tuition fee changes:

Yoga Veda Institute reserves the right to change prices at any time. Students remain responsible for payment of the full tuition amount as agreed upon at their date of enrollment. No negotiations whatsoever will be entered into regarding refund requests when the school offers special prices/sales, or lowers tuition fees. Should tuition rates decrease in a future academic year, students are still liable for the full price as agreed upon at their time of enrollment and no refund requests for the difference will be considered. Should tuition prices increase, students on payment plans will not be held liable for additional fees, as long as their accounts are in good standing.

There are no exceptions to this policy.

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