Yoga Veda Institute · Preceptor
Quick Reference.
hello@yogavedainstitute.com
+351 914 426 169
Mon–Thu · 10am–4pm EST
+351 914 426 169
Mon–Thu · 10am–4pm EST
Payments
| Payment date | 25th of each month |
| Method | Bank transfer · USD |
| Eligibility | Post-30-day refund window only |
| Option A | You 80% · YVIAM 20% · standalone |
| Option B | You 60% · YVIAM 40% · programme |
| Option C | You 100% · annual license fee TBD |
| Student platform fee | 100% YVIAM · not your concern |
| Statement sent | 24th — one day before payment |
| Dispute deadline | Email by the 20th of the month |
Hour requirements
| AHC clinical | 75 hrs minimum · all supervised |
| AHC in-person | 25 hrs minimum |
| AP clinical (beyond AHC) | 150 hrs minimum |
| AP in-person (beyond AHC) | 75 hrs minimum |
| AP combined clinical | 225 hrs total |
| AP combined in-person | 100 hrs total |
| AHC total programme | 600 hrs · 40 in-person min |
| AP combined total | 1,500 hrs · 175 in-person min |
Supervision methods
| Method 1 | You + student + patient together In person or live virtual |
| Method 2 | Case review & approval with student In person or live virtual |
| Method 3 | Case report review — approve before interventions provided Async + regular live check-ins |
Documentation
| Log sessions by | Within 7 days of session |
| End-of-month cut-off | Last day of month for payment inclusion |
| Patient identifier | Initials or code only — never full name |
| Case study feedback | Within 7 business days |
| Orientation session | Do not log as clinical hours |
| Record retention | 5 years minimum after programme ends |
| Patient consent | Required before every student session Verbal is fine · document in notes |
| Competency report | Required at programme end Via portal progress report |
What to do when…
Student not progressing after 3 sessions
Contact YVIAM — do not manage alone
Student doesn't respond for 2+ weeks
Email student and cc hello@yogavedainstitute.com
Unsafe intervention proposed
Do not approve · contact YVIAM immediately
Student in emotional crisis
Listen · refer to support · contact YVIAM
Patient adverse event
Medical care first · document · contact YVIAM within 24hrs
Student requests refund
Refer to YVIAM only — never handle yourself
Need to end a placement
Email YVIAM first — never direct to student
Complaint filed against you
Do not contact student · cooperate with YVIAM review
Student nearing graduation, not ready
Contact YVIAM before programme ends — do not fail alone
Payment not received by 28th
Email hello@yogavedainstitute.com
Dual relationship with student
Disclose to YVIAM immediately
You need a break
Email YVIAM — we pause placements immediately
Clinical site checklist
| Your site must give students sufficient opportunity to: | |
| ✦ | Assess patients independently |
| ✦ | Design and present interventions to patients |
| ✦ | Follow up with their own patients |
| ✦ | Work with varied ages and genders |
| ✦ | Develop all 6 core clinical competencies |
Your obligations
| Response time | Students within 5 business days |
| Min. annual activity | 1 student per calendar year |
| Insurance | Active professional liability required |
| Non-solicitation | Do not solicit YVIAM students off-platform |
| NAMACB | YVIAM Candidate status = student board eligibility |
Never do these alone
| ✗ | Fail a student without notifying YVIAM |
| ✗ | End a placement without notifying YVIAM |
| ✗ | Issue a student's hours transcript directly |
| ✗ | Handle a student's refund request |
| ✗ | Approve an unsafe clinical intervention |
Yoga Veda Institute of Āyurvedic Medicine · Preceptor Handbook 2025–2027
"Our first policy is kindness. Always."